Executive Secretary V - Washington, DC

Company: Msccn
Location: Washington
Posted on: April 4, 2026

Job Description:

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Job Description Tuvli is hiring for an Executive Secretary V to support our DoS client located in Washington, DC. To join our team of outstanding professionals, apply today! Responsibilities Works with CA’s Staff Assistants and Executive Assistants to monitor internal tasks, deadlines, and deliverables. Monitors and coordinates clearances for incoming Department memos, policy papers, press guidance, media notes, outreach toolkits, congressional reports (including yellow and purple borders), ALDACS and cables, information and action memos, FAM and FAH updates, safety and security updates, diplomatic notes, consular notification updates, STEP notifications, guidance and talking points related to crises, and reports in to determine proper CA/OCS unit clearance level warranted. Ensures CA/OCS staff complete the requisite clearances and provide timely responses on formally tasked action items to meet Department deadlines. Ability to conform to required style guides and pivot accordingly between different entities such as 7th floor Line Style Guide, Department Branding Guidelines, and the spokesperson’s office. Works closely with the CA Front Office, all CA directorates, other Department bureaus, and 7th floor staff to ensure timely and accurate flow of information and seamless coordination on top Administration policy and communications initiatives. Proofreads documents for accuracy and completeness; and ensures uniformity according to set guidance of all forms of correspondence written by CA/OCS units and staff including cables, memorandums, letters, and briefing papers before being submitted for formal clearances to CA directorates, CA Front Office, and other Department bureaus. Coordinates timely and effective paper and clearances that enable the Department’s media, press guidance, talking points, and congressional engagement, social media, and messaging campaigns to protect U.S. citizens and secure America's borders. Processes incoming and outgoing materials such as correspondence, reports, and other forms of written communication and operational documents. Composes letters, and reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard or form letters and replies to inquiries to the general public. Compiles input from CA/OCS for weekly activity reports and other requisite reports. Keeps the CA/OCS Director informed at all times of the latest developments on matters that require immediate attention. Serves as CA/OCS’s SharePoint site POC and works to improve accessibility, archives, and functionality; provides regular training and briefings on the use of SharePoint to manage paper flow to staff within and outside the Bureau. Responsible for tracking and editing events, adding and removing users, and creating and uploading documents according to formatting and clearance guidance set by the CA Front Office and the Department. Coordinates with the Deputy Director on HR duties, including hiring, onboarding, personnel actions, and bidding. Assist with the flow of inquiries from congressional offices, other bureaus, and the White House. Ensure they are routed to the correct internal entities for drafting, review, and clearance. Performs other developmental, leadership and training activities and assignments as applicable. Secondary/Backup Duties: Maintain office supply inventory and assist with ordering using ARIBA and GSA Advantage. Update office directories and distribution lists as needed. Assist with travel authorizations and voucher processing under supervision. Support the maintenance of organizational calendars and email lists. Provide basic customer service to internal and external stakeholders. Additional Qualifications/Responsibilities Qualifications Proficiency in Microsoft Office (Word, Excel, PowerPoint). Basic knowledge of SharePoint. Strong organizational, interpersonal, coordination, and communication skills. Attention to detail in proofreading and formatting. Ability to follow instructions and work as part of a team. Ability to learn new systems and processes. Active Secret Clearance. Bachelor’s Degree required. 1 years’ work experience in an administrative or support role, preferably in a government or public affairs setting. Job ID 2026-22417 Work Type On-Site Pay Range $50.00 Health & Welfare $4.23 Benefits

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