SR. Grants & Contracts Analyst
Company: Johns Hopkins University
Location: Baltimore
Posted on: April 18, 2024
Job Description:
The Department of Ophthalmology is currently searching for a
full time Sr. Grants & Contracts Analyst. This position will
coordinate all activities related to sponsored project submissions,
award funding, account activity, financial reporting and close-out
procedures for the Department of Ophthalmology, School of Medicine.
Independently works on a variety of grants/contracts that range
from simple to highly complex. The primary goal of this team
position is to ensure timely, effective, and efficient functioning
of sponsored funding.
Specific Duties & Responsibilities
- Will partner with and act as final point of contact with
Departmental faculty and/or budgetary staff and the Office of
Research Administration toward the planning and development of
application submissions to various federal offices, private
agencies/foundations and commercial companies.
- Understand Institutional policies for pre-award grant process
and sponsor guidelines.
- Responsible for reviewing all sponsored project proposals for
assigned faculty in the Department prior to them being forwarded to
the Administrative Manager and the Office of Research
administration for signature. Review is based upon accuracy,
content, adherence to institutional, government and other sponsored
guidelines.
- Provide instruction, assist in preparation and answer questions
relating to grant application procedures and serves as a liaison
between the research unit, various central offices and funding
agencies.
- Review budgets and budget justification for appropriateness and
completeness of content.
- Coordinate submission of grant proposals ensuring that all
applicable direct and indirect cost rates have been applied.
- Provide groundwork for subcontract negotiations, including
review and even mathematical corrections to proposals from other
institutions.
- Assure IRB and animal protocol approval is current.
- Responsible for tracking proposals and other documentation
through the signature/approval process.
- Maintain an accurate workflow journal/database detailing
grant/contract process dates and submission dates.
- Once funded, review account setup to ensure it is correct based
on the terms of the agreement.
- Analyze complex financial data and extracts and defines
relevant information; interprets data for the purpose of
determining past financial performance and/or to project a
financial probability.
- Ensure expenditures on grants and contracts are monitored
monthly by the Principal Investigator and the Department as a whole
to maintain balanced accounts.
- Conduct internal audit of the faculty's financial portfolio to
ensure expenditures are on track and implements administrative
changes requested by faculty and management.
- Identify and communicate over-expenditures to faculty, Division
managers, and upper management. Will resolve funding shortfalls
before finance reports to sponsors can be finalized.
- Ensure reports are submitted on time to sponsors by partnering
with Departmental contacts and Sponsored Shared Services. Approves
final invoices and financial reports, on behalf of the Department,
prior to submission to Sponsors.
- Work towards revenue maximization by understanding and
overseeing the use of various funding sources within the Department
of Ophthalmology and the overall portfolio of the
investigator.
- Use various general accounting and software applications, such
as spreadsheets, relational databases, cost-accounting systems,
statistical packages, and graphics packages to assemble, manipulate
and/or format data and/or reports. Facilitate and/or produce
specialized sponsored research/project reports utilizing
institutional and/or departmental systems (Microsoft Office, SAP,
coeus, etc.).
- Reconcile assigned accounts on a monthly basis.
- Prepare payroll documents and non-payroll transfers needed to
reconcile accounts.
- Train analysts and divisional finance contacts on how to
monitor and reconcile faculty accounts and how to use various
software packages for successful grant application
submissions.
- Keep abreast of changes in federal and institutional policies
in managing grants to ensure compliance and communicates these
changes to staff, faculty and upper management.
- Ensure proper management of all sponsored awards, by insuring
all financial transactions agree with GAAP, NIH Grants Policy
Statement, FDP, OMB, CAS, and University or Hospital policies and
procedures.
- Proactive in interactions with the School of Medicine Research
Administration, Sponsored Shared Shares, and School of Medicine
Divisional Business Office to resolve issues.
- Facilitate communication between the staff/faculty and Accounts
Receivable for timely billings of sponsored research and receipt of
payments.
- Maintain professional confidentiality in regard to employee
issues, payroll concerns or any personnel and financial information
pertaining to the faculty and staff of the Department.
- Work independently and exercise independent judgment in
resolution of administrative problems/challenges.
- Assume responsibility for decisions, consequences, and results
having an impact on people, costs and/or quality of service within
and outside of the Department. Key focus must be on customer
service, timely communication and meeting deadlines.
- Complete special assignments/projects as assigned. On-going
participation in workflow development and retooling. Attends and
participates in team, 1-on-1 meetings and other
department/divisional meetings as requested.
- Conduct a minimum of one training session to field
analysts/colleagues during the finance training sessions.
- Attend at least two professional/skill development courses per
annual review year.
- All of the above activities require an individual with the
ability to work with little supervision and with focused
decision-making capabilities.
Minimum Qualifications
- Bachelor's Degree.
- Four years of related experience in sponsored research and/or
financial positions, preferably in an academic or medical
setting.
- Additional education may substitute for required experience and
additional related experience may substitute for required
education, to the extent permitted by the JHU equivalency
formula.
Preferred Qualifications
- Very strong financial analysis skills, which assumes competent
spreadsheet and financial database capabilities.
- Very strong organizational skills, analytical and
problem-solving abilities, and attention to detail.
- Ability to work within fixed deadlines, meet concurrent
deadlines and prioritize work.
- Ability to manage a high volume of complex workload
requirements and be comfortable with and proficient in
multi-tasking.
- Excellent communication skills, both oral and written.
- Keen knowledge of process workflow and effective
follow-up/tracking capabilities.
- Ability to emanate patience and understanding with faculty and
staff with varying degrees of financial knowledge.
- A strong positive customer service attitude is a must for
success. Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: Min $62,300 - Max $109,000 Annually ($97,325
targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:30 am - 5:00 pm
Exempt Status:Exempt
Location:School of Medicine Campus
Department name: Oph Translational Tissue Engineering Ctr
Personnel area: School of Medicine Total Rewards
The referenced salary range is based on Johns Hopkins University's
good faith belief at the time of posting. Actual compensation may
vary based on factors such as geographic location, work experience,
market conditions, education/training and skill level. Johns
Hopkins offers a total rewards package that supports our employees'
health, life, career and retirement. More information can be found
here: Please refer to the job description above to see which forms
of equivalency are permitted for this position. If permitted,
equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester
hours) or 18 graduate degree credits may substitute for one year of
experience. Additional related experience may substitute for
required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may
be applied towards the total minimum education/experience required
for the respective job.
**Applicants who do not meet the posted requirements but are
completing their final academic semester/quarter will be considered
eligible for employment and may be asked to provide additional
information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a
pre-employment background check. Johns Hopkins is committed to
hiring individuals with a justice-involved background, consistent
with applicable policies and current practice. A prior criminal
history does not automatically preclude candidates from employment
at Johns Hopkins University. In accordance with applicable law, the
university will review, on an individual basis, the date of a
candidate's conviction, the nature of the conviction and how the
conviction relates to an essential job-related qualification or
function. The Johns Hopkins University values diversity, equity and
inclusion and advances these through our key strategic framework,
the JHU Roadmap on Diversity and Inclusion. Accommodation
Information If you are interested in applying for employment with
The Johns Hopkins University and require special assistance or
accommodation during any part of the pre-employment process, please
contact the Talent AcquisitionOffice at TTY users, call via
Maryland Relay or dial more information about workplace
accommodations or accessibility at Johns Hopkins University, please
visit Johns Hopkins has mandated COVID-19 and influenza vaccines,
as applicable. The COVID-19 vaccine does not apply to positions
located in the State of Florida. Exceptions to the COVID and flu
vaccine requirements may be provided to individuals for religious
beliefs or medical reasons. Requests for an exception must be
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information,applicants for SOM positions should visit and all other
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The pre-employment physical for positions in clinical areas,
laboratories, working with research subjects, or involving
community contact requires documentation of immune status against
Rubella (German measles), Rubeola (Measles), Mumps, Varicella
(chickenpox), Hepatitis B and documentation of having received the
Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include
documentation of having two (2) MMR vaccines; two (2) Varicella
vaccines; or antibody status to these diseases from laboratory
testing. Blood tests for immunities to these diseases are
ordinarily included in the pre-employment physical exam except for
those employees who provide results of blood tests or immunization
documentation from their own health care providers. Any
vaccinations required for these diseases will be given at no cost
in our Occupational Health office. Note: Job Postings are updated
daily and remain online until filled.
Keywords: Johns Hopkins University, Bel Air South , SR. Grants & Contracts Analyst, Accounting, Auditing , Baltimore, Maryland
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